Privacy Policy

1. Introduction

Great Minds Inc. ("Great Minds," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website at greatmindsaipp.com (the "Site"), use our AI Procurement Intelligence Platform (AIPP), or interact with us in any other way.

This Policy applies to all visitors, prospective customers, and customers of Great Minds. If you do not agree with the practices described in this Policy, please do not use the Site or our services.

2. Information We Collect

2.1 Information you provide

We collect information you voluntarily provide when you fill out forms on the Site, such as the contact form, demo request form, or newsletter signup. This may include your name, work email address, company name, job title, phone number, and any message content you submit.

2.2 Information collected automatically

When you visit the Site, we automatically collect certain technical information, including your IP address, browser type and version, device type, operating system, referring URLs, pages viewed, time spent on pages, and approximate location based on IP address. We use cookies and similar technologies for this purpose, as described in our Cookie Policy.

2.3 Information from other sources

We may receive information about you from third-party data providers, business partners, or publicly available sources, which we use to enrich our understanding of prospective customers and market trends.

3. How We Use Your Information

We use the personal data we collect for the following purposes:

• To respond to your inquiries, demo requests, and other communications.
• To provide, operate, and improve the AIPP platform and our services.
• To send you marketing and promotional communications, where you have consented or where we have a legitimate interest.
• To analyze and improve the performance and content of the Site.
• To detect, prevent, and address technical issues, fraud, and security incidents.
• To comply with legal obligations and protect our rights.

4. Legal Basis for Processing

For users in the European Economic Area (EEA), the United Kingdom, and Switzerland, we process personal data under the following legal bases:

• Consent: Where you have consented to the processing, such as for marketing communications.
• Contractual necessity: Where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.
• Legitimate interests: Where processing is in our legitimate interests and not overridden by your rights, such as for site security and business analytics.
• Legal obligation: Where processing is necessary to comply with a legal obligation.

5. How We Share Information

We do not sell your personal data. We may share it in the following circumstances:

• Service providers: With third-party vendors who provide services on our behalf, such as hosting, analytics, email delivery, and customer support. These vendors are contractually bound to protect your data and use it only for the purposes we specify.
• Legal compliance: Where required by law, court order, or government regulation, or to protect our rights, property, or safety.
• Business transfers: In connection with a merger, acquisition, or sale of all or part of our business, subject to confidentiality obligations.
• With your consent: Where you have consented to the sharing.

6. Cookies and Tracking

We use cookies and similar tracking technologies to operate and improve the Site. Details about the cookies we use and your choices for managing them are in our Cookie Policy.

7. Data Storage and Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption in transit and at rest, access controls, regular security assessments, and staff training. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

8. Data Retention

We retain personal data only as long as necessary to fulfill the purposes for which it was collected, to comply with legal obligations, to resolve disputes, and to enforce our agreements. When data is no longer needed, we delete it or anonymize it, subject to legal retention requirements.

9. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data, subject to legal exceptions.
• Restriction: Request that we restrict the processing of your data.
• Portability: Request a machine-readable copy of your data for transfer to another provider.
• Objection: Object to processing based on legitimate interests or for direct marketing.
• Withdrawal of consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, contact us at privacy@greatmindsaipp.com. We will respond within the timeframe required by applicable law.

10. International Data Transfers

Your personal data may be transferred to and processed in countries other than your country of residence, including the United States. Where such transfers occur, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or other lawful transfer mechanisms recognized by applicable law.

11. Children's Privacy

The Site and our services are not directed to children under 16, and we do not knowingly collect personal data from children under 16. If you believe we have collected data from a child, please contact us and we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this Policy periodically to stay informed about how we protect your data.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Great Minds Inc.
100 Market Street, Suite 1200
San Francisco, CA 94105
Email: privacy@greatmindsaipp.com